Feature & flow design
New features, screens, and end-to-end flows designed inside your existing product and constraints.
An embedded design team that ships with your roadmap
Ailume's embedded design team gives scaling B2B products ongoing senior design capacity — inside your tools, rituals, and sprint cadence — without the delay and overhead of hiring.
Built for teams outpacing their design capacity
What is an embedded design team?
An embedded design team is a group of senior product designers who work inside your company like in-house staff — in your planning, tools, and delivery cycles — without recruiting or growing permanent headcount.
Ours comes with AI leverage built in: a compact senior team that delivers the output of a much larger one.
What's included
One embedded product design team covers the work a scaling roadmap actually generates — from discovery to dev-ready handoff, every sprint.
UX/UI production at pace
The recurring stream of states, edge cases, and iterations that keeps engineering unblocked every sprint.
Research & validation support
AI-assisted synthesis of interviews, analytics, and feedback — turned into decisions, not backlogs.
Design system upkeep
Components, tokens, and documentation maintained as the product grows — not patched after it drifts.
Dev-ready handoff
Complete flows, covered states, and mapped components — reviewed with your engineers before delivery.
How embedding works
From scoping call to shipping cadence
Embedding follows our decision-led design process: the team plugs into your rituals, works visibly, and designs ahead of engineering.
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01
Scope & match
We map your roadmap, stack, and rituals, then shape the team — typically a lead product designer plus the specialists your backlog needs.
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02
Plug in
The team joins your Slack, Figma, and Linear or Jira — and your planning. First tickets move within days, not after a month of onboarding.
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03
Ship every cycle
Design lands ahead of engineering each sprint. Work stays visible in one shared space, and decisions get made in short loops, not weekly syncs.
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04
Scale up or down
Capacity flexes with the roadmap — add a specialist for a heavy quarter, scale down after launch. No recruiting cycle to undo, no severance math.
The alternatives
Embedded design team vs in-house hiring vs freelancers
Three ways to add design capacity. The difference is how fast you get senior output — and who carries the overhead.
| Criteria | Embedded team by Ailume | In-house hire | Freelancers |
|---|---|---|---|
| Time to first output | Days | 3–6 months incl. recruiting | 1–2 weeks |
| Seniority | Senior, led team | Depends on market and budget | Varies per person |
| Output consistency | One design language, system-driven | High once ramped up | Fragmented |
| Flexibility | Scale up or down monthly | Fixed headcount | High, but unmanaged |
| Management overhead | Carried by our design lead | Yours | Yours |
| Cost structure | One predictable monthly fee | Salary + benefits + tools + recruiting | Hourly, unpredictable |
Case studies
Designed with AI.
Shipped for real
Mobile banking app UX/UI for Trafio, validated with users before build
FintechMobile appUX/UIDesign system
SaaS platform UX/UI for FlowApps, unified under one design system
B2B SaaSWeb platformUX/UIDesign system
EdTech platform UX/UI for Clawerly: retention flows tested before build
EdTechAIMobile appDesign system
AI tutoring app UX/UI for ASI, on a design system built to scale
EdTechWeb platformUX/UIRetention design
Who it's for
When an embedded team is the right model
If design demand is ongoing — not a one-off project —
embedding beats both hiring and outsourcing
The roadmap moved faster than design capacity and engineering keeps waiting
You have one designer — or none — and a multi-team product
Hiring senior designers is taking quarters, not weeks
Design demand spikes around launches, then drops between them
An agency retainer feels too far from your day-to-day delivery
You want senior output without permanently growing headcount
Proof
The math behind the model
Brief to first concepts
8 daysDesign-system coverage
90%Cost per iteration
-30%
Other engagements
Not sure ongoing capacity is the bottleneck?
FAQ
What clients ask us most
How fast can an embedded design team start?
Days, not quarters. We scope your roadmap and stack in one call, match the team, and the first tickets are usually in motion within the first week — while a comparable in-house hire is still in the second interview round.
Who actually works on our product?
Named senior product designers, led by a design lead — the same people every sprint, not a rotating bench. AI tools multiply their output, but every decision and every screen is owned by a designer you know by name.
What tools and rituals do you join?
Yours. Figma, Slack, Linear, Jira, Notion — plus your planning, standups, and reviews where it makes sense. Embedding means we adapt to your process; you don't adopt ours.
How is this different from an agency retainer?
A retainer sends tickets over a wall and gets designs back. An embedded design team sits inside your planning: it hears the context, joins the trade-off discussions, and designs ahead of engineering — so decisions happen in hours, not in weekly syncs.
Can we scale the team up or down?
Yes, month to month. Add a specialist for a heavy quarter, scale down after a launch. No recruiting cycle to undo, no severance math — capacity follows the roadmap.
Does the embedded team replace our in-house designers?
No — it extends them. We often pair with an in-house design lead who owns direction, while the embedded team adds senior production capacity and keeps the design system consistent across everything that ships.
How much does an embedded design team cost?
One predictable monthly fee, shaped by the team's size and seniority. With AI leverage, a compact senior team typically delivers the output of a much larger traditional one — here's the math behind AI-augmented product design cost.
Get your design team
Tell us what your roadmap needs to ship this quarter. We'll shape the team, show you who's on it, and have design moving inside your sprint cadence in days.
Hire a team